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What have you found works well to keep track of and coordinate all of the services and people coming in and out of the house?

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Keep a log of dates, times, who was there and what they did. A single coordinating agency like the VNA (Visiting Nurses Association) will provide oversight of PT, OT, Medications and informing the MD, but you still need to keep a log and ask for hard copy of any test results including bloodwork. I make a point of staying in touch with the RN assigned to mom. When the RN calls the MD things happen a lot quicker than if I call them. If mom has chest pain or dizziness, write it down, because mom then "forgets" to tell the nurse about it. I have the nurse's cell phone number and she has mine. We have a good laugh when mom tries to sneak something by us. This morning mom went out to try and shovel the sidewalk. BUSTED! The nurse gave me a heads up, so when mom calls me to say she feels rotten, I already know why.
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