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What is safest and best way to mail so hopefully they get where they are going?

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Registered mail with signature required and return receipt requested. This also gives tracking info.
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I ask for their fax number and I fax them. The fax machine prints out proof of transmittal and I still have the original in my hand. Never have a problem with that.
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Hadnuff, I have used the regular outgoing mail, nothing special, and the Death Certificates had arrived on time to whomever. I have found any that I do mail out will be returned by regular mail, too.

But if you need to mail one out to a place where the mail is always getting lost or mixed up, then mail by certified mail with return receipt request.
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